Minutes of Board Meeting

REGULAR BOARD MEETINGS OF THE BOARD OF DIRECTORS

Of

Alpha Charter of Excellence

 

1223 SW 4 Street Miami, Florida 33135
December 11, 2019

Minutes

        I. Call To Order and Roll Call – meeting called to order 4:45 p.m.

            Present: Lisa Capote, Sonia Lopez, Dr. Celia Suarez, Juan Carlos Fernandez (JC), Isabel Navas

            Absent: Rosana Salgado, Dr. Judith Stein

            Other Present: ACE Parents and ACE Staff

        II. Public Comment (limited to agenda items only)* The parents of ACE students commented on the importance of a new building. Ms. Caceres mother to Kamilah Caceres explained to the board the students need to pass by residential area to go to PE. This is a safety concern now a days. The building is a multi facility were we have other businesses here. The school has gone through great measures to make the school secure, we are living days where school safety has to be at the highest concern. Ms. Caceres also explained to the board the importance of a K-8 model. ACE offers parents a family atmosphere and to have the option of having her child at ACE during middle school will be at the upmost importance to this community. Ms. Sanchez mother to Emily Sanchez explained how she loves the school. It provides parents and students with a individualized attention that is very hard to find in other schools. Having a new building and serving up to 8th grade will be a great opportunity to this community.

        III.  Approval of Agenda

Sonia Lopez motioned to approve the agenda and Lisa Capote second, unanimously voted.

        IV. Approval of Minutes:December 11, 2019

JC Fernandez motioned to approve the minutes as presented and Dr. Celia Suarez second, unanimously voted.

        V. Budget

Ms. Navas presented the financials for the months of July – October 2019. The revenues were discussed with the board. There will be a positive budget at the end of the year of $30K as of October 31, 2019. The board wants to have a forecasted budget sent to them to review for the next board meeting. Ms. Navas explained to the board we have enough in the budget to allocate to the consultant for the amendment to the charter for grades 6-8.

        VI. Old Business:

  1. Charter Amendment K-8 and the consultant agreement was reviewed with the board. Lisa Capote motioned to approve the consulting agreement with the deletion of the new facility 5 mile radius and Dr. Celia Suarez second, unanimously voted. Lisa Capote motioned to approve the expansion of the charter contract to include grades 6th – 8th and providing the amendment to MDCPS this school year and Dr. Celia Suarez second, unanimously voted.
  2. Ms. Navas began her principal’s overview of the history behind ACE, ACE K-8 and the proposed building was discussed. The power point is attached to the minutes.
  3.  The renderings were reviewed. Lisa Capote and Sonia Lopez would like to see separate bathrooms for students on the second floor. Dr. Celia Suarez would like a multimedia / Computer / Library room. Dr. Suarez also proposed fundraising for startup items when moving into the new building.
  4. The board had a few concerns about the building project.

Board Concerns:

  1. Our lease is over in June 30, 2022 and the new building is to be occupied in August 2021. Is there a possible way you can assist ACE to get out of the lease without any cost to ACE or financial impact to the school?
  2. The board did mention there are two possible causes to get out of the lease. The safety and security of students at ACE is a concern to the board. The students for physical education need to walk by private houses to get into a vacant lot for PE. The multi-facility building has other offices and businesses occupying the space; therefore, the school cannot reach 605 student count.
  3. Also, if there is no way to get out of the lease without financial implications, can the project be in timeline with our lease?
  4. The board would like to understand the base rent provided on page two of the LOI. How were these numbers calculated? What happens if ACE doesn’t meet the enrollment numbers?
  5. Possible language to be included in LOI: possibility of purchasing the facility in the future?
  6. The board would also like to see a proposal lease for the building.

The Board would like for Ms. Isabel Navas to provide the concerns to R. Cambo and will call a special board meeting in January/February 2020 to discuss the follow up on the building facility.

        VII.  Extended Public Comment (limited to agenda items only)*
        VIII.  Comments from the Board (non-agenda items only)* Tentative Feb. 12th at 5:00 p.m.
        IX.  Adjournment: Dr. Celia Suarez motioned to adjourn at 2:00 p.m., second by Dr. Judith Stein, unanimously voted.

 

*Individuals wishing to address the board of directors under Public Comments are requested to sign-up with the recording secretary prior to the start of the meeting. Individuals are limited to three minutes for their comments.*The board will not respond to extended public comments during the meeting, but will follow up in the most appropriate and time-effective manner.

REGULAR BOARD MEETINGS OF THE BOARD OF DIRECTORS

Of

Alpha Charter of Excellence

 

1223 SW 4 Street Miami, Florida 33135
September 26, 2019

Minutes

        I.  Call To Order and Roll Call – meeting called to order 1:15 p.m.

            Present:  Dr. Judith Stein, Dr. Celia Suarez, Rosana Salgado, Juan Carlos Fernandez (JC), Isabel Navas

            Absent:  Lisa Capote and Sonia Lopez

        II.  Public Comment (limited to agenda items only)*

        III.  Approval of Agenda

JC Fernandez motioned to approve the agenda with correction on date to reflect September 26, 2019, Dr. Celia Suarez second, unanimously voted.

        IV. Approval of Minutes: July 23, 2019

JC Fernandez motioned to approve the minutes as presented and Dr. Celia Suarez second, unanimously voted.

        V. Budget

Ms. Navas presented the revision of the Title I Budget. Teachers need to do the intervention during their planning time. The teachers are reflected in the budget. The budget was adjusted to accommodate the intervention. Ms. Villanueva will also be going back to intervention starting next week. Dr. Celia Suarez motioned to approve the amended Title I Budget and JC Fernandez second, unanimously voted.

        VI. Old Business:

  1. Audit: The audit came back and there was one finding.  The finding was read on page 24-26.  The audit noted that the lease expenses was not properly expensed in according to the GAAP.  Leases with escalating rent payments should be expensed strait-line over the life of the lease.  The resulted in an understatement of rent expenses and an overstatement of net position for the year ending in June 30, 2019.

The response from Building Hope Financial management stated that the impact of the escalating rent payments is material and therefore will recognize the rent expenses based on current year payments.  Management also considered that accounting for leases will change based upon the new guidance in GASB statement No. 87.  Management will reevaluate the escalating rent payments in connections with the adoption of GASB 87.

  1.  The new vacant lot was discussed with R. Cambo.  He stated the vacant lot is not under bid    and once he has finalized the transaction, he will provide the board with the payment / lease options.

        VII. New Business:

  1. Proposed a new time for board meeting was requested by S. Lopez. The board stated if the time will change to 5:00 p.m. then the day of the week will be better on Wednesdays. JC Fernandez stated the 3rd Wednesdays of every month would not work for him due to other engagements. Isabel Navas will see if Lisa Capote is okay with the changes and circle back with the board.
  2. Amendment to the school (grades 6-8). Isabel Navas asked the board for assistance with the amendment charter application. I have received from the District the application which is very lengthy to submit. Isabel Navas is asking the board if she can get assistance and look for someone that can complete for us. Dr. Celia Suarez motioned to proceed looking for assistance with the amendment charter application and JC Fernandez second, unanimously voted.
  3. Baseline Data was reviewed with the board. The Iready Reading and Math reports were provided. The school baseline is low in both Reading and Math. The percent of proficient in Iready Reading was 25% and Math 22%. In Science, the baseline was within 5-10% from the MDCPS District average.

The intervention has been already planned and executed in the school. All parents of low performing parents have been informed of the results of the reading and math tests. Math and Reading Interventionist and Teachers will be providing intervention to the lowest 25% of the students (Iready RED Students).

  1. School Improvement Plan was reviewed and discussed with the board. Dr. Judith Stein reviewed the demographics and school data with the board. Dr. Stein showed JC Fernandez how the school is 99% Economically disadvantaged. JC asked how was this determined. Isabel Navas explained it is from the lunch application. We have many parents on direct certification meaning that they get food stamps and the rest of the parents fill out a lunch application. Based on their income, they either qualify for free, reduced or pay. Most of our students qualify for free lunch. JC Fernandez stated it is amazing all the wonderful things ACE school is doing with this community. Isabel Navas also reviewed the goal for the school year, school data and the plan for improvement. Dr. Celia Suarez motioned to approve the SIP as presented, Dr. Judith Stein second, unanimously voted.
  2. Governing Board Training Information was given to JC Fernandez and Dr. Judith Stein.
  3. Employee Update: The school has hired the 2nd grade teacher to replace Ms. Ramirez. The new teacher’s name is April Thomany. She is an experience teacher from MDCPS. Her first day will be on Sept. 30th. She has to add her ESOL classes to her certificate; therefore, Ms. Navas is asking the board to approve the ESOL waiver until she adds it to her certification. Dr. Judith Stein motioned to approve the ESOL waiver, second by Dr. Celia Suarez, unanimously voted. Ms. Villanueva will now begin her intervention schedule when Ms. Thomany begins.

        VIII.  Extended Public Comment (limited to agenda items only)*
        IX.  Comments from the Board (non-agenda items only)* Tentative Feb. 12th at 5:00 p.m.
        X.  Adjournment: Dr. Celia Suarez motioned to adjourn at 2:00 p.m., second by Dr. Judith Stein, unanimously voted.

 

*Individuals wishing to address the board of directors under Public Comments are requested to sign-up with the recording secretary prior to the start of the meeting. Individuals are limited to three minutes for their comments.*The board will not respond to extended public comments during the meeting, but will follow up in the most appropriate and time-effective manner.